Essential Trip Information

Passport and Visa Information

All travelers except Indian citizens require a valid passport and visa to enter Nepal. Visas can be obtained on arrival at Tribhuvan International Airport (Kathmandu) or at overland entry points, including Kakarbhitta, Biratnagar, Birgunj, Bhairahawa, Nepalgunj, and Dhangadhi. Travelers can stay in Nepal for a maximum of 150 days per fiscal year on a multiple-entry tourist visa.

Step 1: Complete the Visa Application

• Fill out the arrival card at the airport, or

• Complete the online visa form in advance via the Department of Immigration website, print the confirmation, and bring it along with your passport.

Step 2: Pay the Visa Fee

• Visa fees depending on the duration of stay

• 15 Days – $30 USD

• 30 Days – $50 USD

• 90 Days – $125 USD

• Payment receipts must be presented at the immigration counter.

Step 3: Submit Documents to Immigration Officers

• Present your passport, visa application, payment receipt, and passport-sized photos at the immigration desk for visa processing.

• Upon verification, your visa will be issued.

Important Notes:

• Bring a few passport-sized photos and photocopies of your passport for visa applications and trekking permits.

• Visa extensions and renewals must be processed at the Department of Immigration in Kalikasthan, Kathmandu.

• Before visiting, complete the online visa renewal form, submit it, and print the invoice number.

• Any visa renewal fees, government taxes, or penalties are the traveler’s responsibility.

For the latest visa regulations and updates, visit the Department of Immigration Nepal website before your trip.

Medical & Health Information

Trekking in Nepal means dealing with high altitudes and thin air, so physical fitness is key. All travelers with Vajra Adventure should engage in regular physical activity before the trip. If you have medical conditions or take medications, inform us beforehand. A first-aid kit is recommended for personal essentials.

Food, Accommodation & Transport

Vajra Adventure includes meals on most trekking packages. Our food plans ensure you get enough energy to sustain your trek without overspending. We include any 1 item from the menu or a staple meal of rice and lentils for lunch and dinner and a full Nepali breakfast in the morning. If opting for a trek without food inclusion, expect to spend $30 - $60 per day.

Sample Prices of Food & Beverages (in USD)

  • Mineral Water: $1.50 – $3.50 (Boiled water available as a cheaper alternative)
  • Soft Drinks: $2.50 – $3.50 | Beer: $3.00 – $6.50
  • Snickers Chocolate Bar: $1.50 – $3.50 | Biscuits: $1.00 – $2.50

Nepal offers a great blend of cuisines from around the world. The country has to offer to people who are vegetarian and developing to serve vegans. Eating on the street or in roadside restaurants is cheaper but it is also important for you to remember that the food in Nepal is spicy. You have to be very careful eating on the street before the trek. In the mountains, fresh food is prioritized over frozen food, and we recommend avoiding meat due to hygiene concerns.

Accommodation

Lodging in Nepal’s trekking regions is basic yet cozy, as supplies are carried up manually. Higher-altitude villages have simpler accommodations, while lower regions offer more comfort. Expect traditional stone houses in areas like Annapurna and Everest, with limited private rooms and occasional dormitory stays during peak seasons.

Rooms & Sleeping Arrangements

Teahouse rooms are modest but comfortable, typically twin-sharing with simple bedding. In busy seasons, trekkers might share dorm rooms and common bathrooms. Beds are narrower and firmer than Western-style mattresses, often locally made. While some lodges offer attached bathrooms, hot showers and electricity may come at an extra cost in remote regions.

Bathroom

Bathroom facilities on Nepal’s trekking routes vary by altitude. In lower regions like Annapurna and Everest, teahouses offer attached bathrooms with hot showers and Western toilets. Higher-altitude areas have basic facilities such as squat toilets, bucket showers, and shared bathrooms. Carry essentials like wet wipes, toilet paper, and hand sanitizer for hygiene as some higher-altitude remote lodges may not provide them.

Accommodation in Peak

During peak trekking months (spring & autumn), teahouses on popular trails fill up quickly. Trekkers may need to sleep in dining halls or shared tents in places like Everest Base Camp and Annapurna Circuit. Off-season treks offer solitude, but some lodges close, limiting options.

Off-Trail Accommodation

Less-traveled trails like Kanchenjunga and Dolpo offer only basic facilities. Expect simple wooden rooms, thin mattresses, squat toilets, and bucket showers. With fewer lodges, food options are limited. Packing a sleeping bag and toiletries ensures a more comfortable experience on remote adventures.

Pro Tip: Booking ahead in peak months or choosing quieter seasons ensures a smoother trekking experience.

Transport

Vajra Adventure arranges all ground and air transportation included in your trekking package across Nepal’s trekking regions. Depending on your itinerary, there are two main ways to reach the trek starting point:

1. By Flight – Many treks begin with a domestic flight to key trekking hubs such as Lukla, Pokhara, or Tumlingtar, followed by ground transport to the trailhead. If your package includes flights, we also arrange airport transfers between your hotel and the airport.

2. By Road – Some treks require a longer drive from Kathmandu to locations such as Pokhara, Lamjung, Syabrubesi, or Salleri, followed by further travel by jeep or bus to the trek starting point. We arrange all necessary transport to and from bus/jeep stations.

All vehicles used are tourist-standard and sized for comfort based on group size. For flights, we always book the earliest available departure to minimize delays caused by unpredictable weather.

Note: Any additional transport for sightseeing or personal use is not included unless specified in your package.

Airport Transfer Instruction

All our packages include pick up and drop off to the airport. It is important for you to remember to notify our office of your departure at least a day prior to your departure. You will have to provide us with your tickets, including flight numbers on info@vajraadventure.com. We will further notify you with the time of your airport shuttle and location.

Important  things to remember

  • There is no age limit for trekking if you are healthy and under 18, you will need a letter of interest signed by your legal guardian.
  • You are required to bring at least two passport-sized photographs for official documentation.
  • You need to have reserve funds of about $500 in cash
  • If there is no flight on the first day, we will wait for the second day to board our flight.
  • In case of no flight on the second day, we would board a jeep as an alternative
  • You need a few additional days at the end of the trek. The days towards the end come in handy in case the flights are canceled due to weather, and having extra days ensures you don’t miss your international departure.

Nepal's best trekking seasons

Autumn (September - October)

Autumn is the most popular and trekker’s favorite season for trekking in Nepal, as the monsoon rains wash away dust, leaving behind fresh air and stunning scenery. Whether you're on a short trek or a high-altitude trek, autumn ensures stable weather and safe trails. However, due to climate change, monsoons sometimes extend into early autumn, resulting in occasional rain showers and unclear trails. Despite this, the pleasant temperatures and fresh air make it a fantastic time for trekking.

Winter (November - February)

This season is cold but stunning. The sky's the bluest and the views are crystal clear. Trekking in lower altitudes remains comfortable, and you may even sweat while hiking below 3,500m due to the sunny days. However, temperatures can drop extremely in higher altitudes (-25°C), making it the coldest time of the year in the mountains.

Spring (March - May)

Spring is a delightful season for trekking, known for its blooming wildflowers, active wildlife, and moderate temperatures. One of the most unique features of spring trekking is the formation of clouds over the mountains, creating extraordinary landscapes. While occasional light rain occurs in mornings and evenings usually remains clear and photogenic.

Another advantage of trekking in spring is the longer daylight hours, which make walking less strenuous and allow more time to enjoy the journey without rushing trails and becoming lively with fellow trekkers.

Pro Tip: If you love rhododendron forests in full bloom, spring is the perfect season to travel in Nepal.

Monsoon (June – August)

Monsoon season is the least popular trekking time due to heavy rainfall, cloudy skies, and leeches along the trails in the middle hills. Also, the trails become slippery, and flight delays due to weather disruptions. However, if trekking in the monsoon, choose mostly dry regions like Upper Mustang, Dolpo, or Annapurna’s high-altitude trails, making them ideal for trekking even in monsoon.

Late Monsoon (Mid-August – Early September)

This time of year is unpredictable but beautiful. The rain starts to clear up, and the skies slowly open, creating some of the most unique views. While trails may still be wet, the fresh air and stunning landscapes make up for it.

Temperature

Nepal’s temperatures vary by altitude and season, so packing wisely is key. In Spring, lower areas like Lukla, and Namche stay 10°C to 20°C, while higher altitudes like Everest Base Camp drops to -10°C at night. Summer is warmer, but higher altitudes remain chilly at night. Autumn offers mild days and cold nights (-15°C in high-altitude regions). Winter brings extreme cold, with -25°C at higher altitudes. Always prepare for quick weather shifts in Nepal’s mountains.

Financial considerations

Even if you are on a full board trek, you may at times want to indulge in western drinks and comfort food which may not be included in your package. Also, you may want to tip your group leader, service personnel or your porter towards the end of the trek - so personal cash comes in very handy. We advise you to have at least $ 250 additional cash in hand and some of that in Nepali Rupee. Also, while changing the money at money exchanges, do not forget to ask for notes of lower denomination.

 

Gear and Packing

 

Sleeping Bag

A high-quality sleeping bag is crucial, especially if you are trekking in colder regions like the Everest, Annapurna, or Langtang regions. A 4-season sleeping bag is ideal for high-altitude treks where temperatures drop below freezing at night. However, for shorter and lower-altitude treks, a 2-3 season sleeping bag should be sufficient.  In case you don’t own sleeping bags, you can rent them in Kathmandu or Pokhara at affordable prices. Most of our packages also provide sleeping bags.

Backpack

Choosing the right backpack is essential for comfort during your trek. It is important to choose a very comfortable backpack that fits your body type and does not create friction while you walk. Look for a backpack with adjustable, padded shoulder straps, a sturdy waist belt, and a rain cover. It is important to watch out for a very strong and comfortable waist strap that prohibits bags from moving unnecessarily.  A 30-50 L backpack is ideal for short treks, while a 50–65-L backpack may be required for longer treks or if you’re carrying extra equipment.

Daypack

If you have porters carrying your main backpack, a small daypack is useful for carrying daily essentials like water, snacks, a camera, extra layers, and important documents. A 15–20-liter pack should be sufficient for this purpose.

Trekking Boots

A happy foot gives you a happy trekking experience and hence your boots play a vital role in having a wonderful experience. While choosing the shoes, please make sure you buy a lightweight, warm and waterproof trekking boot over trail running shoes. It is important to choose light weight boots with a firm sole and superior grip. A firm sole grip will help you avoid ankle twists or foot related injuries. For shorter and easier treks, trail running shoes can also work, but they do not provide as much warmth and protection.

Down Jacket

A lightweight down jacket is a must-have, especially for high-altitude treks where temperatures can drop below freezing. Down jackets provide excellent warmth without being too heavy. If you are doing a short trek in warmer seasons, a fleece or insulated jacket may be enough.

Down Pants or trekking pants with fleece inners

A pair of lightweight, quick-dry trekking pants is essential for comfort and flexibility while walking. For colder regions, choose pants with a fleece lining or down-filled pants for extra warmth. Convertible pants (zip-off style) can be useful if you need shorts on warm days. Down pants or trekking pants are unavailable for rentals and hence can be either brought from your home country in case you have one or can be brought to Nepal.

Thermal Base Layers

Thermal layers act as insulation during cold nights and high-altitude trekking. If you are trekking in winter or above 3,500 meters, wearing thermals under your clothing will trap body heat and keep you warm. For lower-altitude treks, thermal layers may not be necessary, but they are still useful for those who feel extra cold.

Waterproof/Windproof Jacket

Weather is constantly changing in Nepal, especially in the mountains. Rain showers are unpredictable, and the wind always blows almost all the time. A wind jacket comes in handy especially while on the move.

Jersey/Fleece Tops

At times the weather is very cold, and the down Jacket alone cannot keep you warm, or at times when you are walking, the down jackets are impossible to wear. At times like these, fleece jerseys and fleece tops come in handy. It works well for both long and short treks, especially during mornings and evenings.

Quick-Dry T-Shirts

Trekking involves a lot of sweating, so quick-drying, moisture-wicking shirts (made of polyester, merino wool, or spandex) are ideal. Avoid cotton, as it absorbs moisture and stays damp, making you uncomfortable. Carry 2-3 shirts to rotate between them.

Underwear

Since water is scarce the weather is cold and washing facilities are limited in remote trekking areas. It is advised to have around 5-6 underwear just in case. In the case of sports bras, it is recommended to have 2-3.

Thermal wear

Thermal wear may not be important if you have fleece packed. However, in case you feel extra cold, we advise you to pack thermals. Thermals require small space and are light to carry.

Windproof/waterproof trousers

Other than down pants, you may as well include fleece pants but you must include windproof and waterproof pants. At times, you may have to walk in snowy and muddy conditions and these pants work fantastic in keeping you warm.

Socks

It is important to pack a mixture of socks. We advise you to pack cotton mix sports socks along with light technical wool mix socks. Trekking socks (cotton-mix) are great for daily hiking, while wool socks are essential for keeping your feet warm at night in higher-altitude areas. Carry at least 3-4 pairs, depending on the length of your trek.

Optional gear to consider

•      Warm Hat
•      Sun Hat
•      Neck Gaiter/ Muffler
•      Mittens/Gloves
•      Snow Gaiters
•      Towel
•      Water Bottle
•      Torch / Flashlight
•      Trekking Poles
•      Raincoat
•      Pack Cover
•      First Aid Kit
•      Water Purifier
•      Money Pouch/Belt
•      Toilet Paper
•      Moisturizer
•      Wet wipes
•      Lighter
•      Tampons/Sanitary Napkins
•      Earplugs
•      Sunscreen (SPF 50+) and Lip balms to prevent dry lips. 

Traveling as group

Once you are on the trek, the most important factor for making your trek one of its kind is your guide or group leader. The guides assigned for your trek are highly qualified. Each of them is handpicked and has over 5 years of experience. They are not just trained in language and have decently fluent English but are also trained in first aid, AIMS, and providing the best hospitality. The group leaders have in-depth knowledge of the mountains, wildlife, culture, and local people. The guide will not only translate you from the local people but the time you are on the trek, the guide is your friend, family, and your companion. Most of the treks mentioned on our website are group travel. Group travel is a way to cut costs, as well as a great way to make friends on the trail. When trekking in a group, the group will walk and remain together at all times.

Safety

Kathmandu and Nepal are safer than any Western cities and towns and criminal activities are almost alien. The nightlife in Kathmandu is on the rise and taking a taxi, cycling, or walking on the street even in the middle of the night is not a problem to this day. On the trek, violent crime is unknown but reports of theft of bags and merchandise is on the rise. It is usually cell phones and cameras that are reported lost and usually in prime trekking seasons in the busiest teahouses and stop-over places. For your safety, it is advised not to flaunt your expensive gear, cameras, and even money in public. We at Vajra Adventure try our level best to avoid crowded teahouses, and restaurants to our best.

Emergency Contact Information

For any emergencies during your trek, please contact our Kathmandu office at +9779851039785.

We strive to provide a seamless and enjoyable trekking experience in Nepal. However, unforeseen situations can occasionally arise due to the nature of travel, miscommunication, or unexpected circumstances on the trail. While such instances are extremely rare, we have a clear protocol in place to handle them efficiently.

1. First Step: If an issue arises, please discuss it directly with your guide or team leader. In most cases they can resolve the matter immediately, ensuring minimal disruption to your trip.

2. Further Assistance: If the guide’s response does not meet your expectations, you can request to be connected to our Kathmandu office manager for further assistance at +9779851039785.

Travel Insurance

Your safety and security is our utmost priority. Although we work on zero rescue policy, meaning airlifting no traveler, we cannot undermine the power of nature. It is your responsibility to buy the right insurance before venturing into the mountains of Nepal and adventuring in thin air. Depending upon the trek of your choice, and the elevation you are trekking to, it is advised to get the right kind of insurance that not only covers your medical expenses but also your medical evacuation if in case required.

Responsible Travel

From the time when trekking evolved in Nepal and until this day, it is often argued that the environment has been damaged. To protect Mother Nature and pass the environment to the generations to come, we practice responsible travel. To do so we practice responsible travel ethics which we would also like to abide by with our guests.

  • Litter
  • Mineral Water consumption
  • Disposal of waste
  • Use of Toilet
  • Disposing Toilet paper
  • Polluting water sources
  • Fuel Conservation
  • Damaging of biodiversity
  • Dressing responsibility
  • Respect Privacy
  • Don't flaunt
  • Respect customs and religion practices
  • Respect traditions
  • Don’t bargain
  • Don’t promote begging

Our Charity

We are a socially responsible trekking company and as a part of our corporate social responsibility we have been taking care of 3 orphanages in Kathmandu and helping people in need through our non-profit making organization. The charitable organization was established in 2015 after the great earthquake. Until today’s date, our charitable organization has already helped people with 350+ temporary shelters, 1 primary school and immediate relief for over 5000 earthquake and flood victims. We allocate funds from each trip we conduct, and we donate generated funds to one of 3 orphanages we look after in 3 different locations of Kathmandu. The fund donated helps the orphanage with everyday operations, school fees, school dress, books and stationeries and most importantly their medication, hygiene, and food. Depending upon the interest of the trekkers, we either privately donate the funds to the orphanages or we let our travelers as well visit the orphanage and meet the kids. Please let us know if you wish to visit the orphanages and the children who you made a difference and we will plan the visit accordingly!

Itinerary Disclaimer

At Vajra Adventure, we offer multiple itinerary options for the same trek, tailored to different seasons, festivals, and valuable feedback from our guests. While we strive to follow the planned schedule, trekking in Nepal is subject to unforeseen circumstances such as weather conditions, trail safety concerns, or other unexpected factors.

• If any changes to the itinerary are necessary to ensure your safety and the successful completion of your trek, we will make adjustments accordingly. If these modifications affect your schedule, we request you to inform us as soon as possible so we can assist you.

• The itinerary provided does not include additional activities that can be arranged based on your available time and interests. If you wish to customize your experience, let us know in advance.

• While you may find lower-cost trekking options elsewhere, price differences often reflect variations in safety standards, service quality, and overall experience. Our pricing is based on over 10 years of research and expertise, ensuring your trek is well-planned, safe, and enjoyable.

Your cooperation and flexibility help us provide the best possible adventure while prioritizing your safety and satisfaction.